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Delta Connect Blog

Medicare Home Health Conditions of Participation

Posted by Crystal Parks on Mar 27, 2017 7:09:00 AM

    

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The Center for Medicare and Medicaid Services (CMS) has issued the final rule for the Home Health Conditions of Participation (CoP), which will be effective on July 13, 2017. The CoPs are the minimum standards that Home Health Agencies (HHA) must meet to participate in the Medicare program. Failure to do so can result in sanctions and potential program termination. The new CoPs are aimed at improving the quality of care for Medicare and Medicaid beneficiaries and are an integral part of CMS' focus on integrated, patient-centered care and outcome-oriented processes, with less emphasis on unnecessary administrative procedures.

The new CoPs are the first major revision in 30 years and have removed, added, and rearranged the standards. Requirements for the 60-day physician summary, professional advisory council, and quarterly record review have been eliminated and replaced with the new conditions requiring Quality Assessment and Performance Improvement (QAPI) and infection control programs. In addition, the standards were regrouped into three sections: General Provisions, Patient Care, and Organizational Environment.

General Provisions

This section describes the basis and scope of the conditions and provides definitions for terminology introduced in the new standards. An example is the definition of a branch that stresses oversight by the parent organization instead of geographical distances between the parent and the branch.

Patient Care

CMS' emphasis on patient rights and integrated patient care is the underlying directive in this section. Some conditions/standards required major revisions but no revisions were made for others.

Summary of Changes

Number

Condition

Changes

484.40

Release of OASIS Information

No changes

484.45

Reporting OASIS Information

No significant changes

484.50

Patient Rights

Provide patient with verbal notice of rights by second visit and written notice within 4 days of the evaluation visit

Assess patient expectations of care and goals, anticipated risk/benefits, and factors that could impact treatment effectiveness

Advise patient of specific federally-funded agencies as listed in the final rule

Inform patient of agency transfer and discharge policies

Complaint process is more specific regarding investigation of complain and complaint processing

CMS has identified specific discharge and transfer reasons

484.55

Comprehensive Assessment

Assess patient strengths, goals ad care preferences

“ROC on physician-ordered date” has been added to assessment

484.60

Care Planning, Coordination, Quality of Care

POC includes description of risk for ED visits and re-hospitalization and all necessary interventions to address risk factors

POC includes patient/caregiver education for timely discharge

POC includes patient’s Advance Directives

Verbal orders include signature, date and time and are integrated into POC

Communication with all physicians involved in the POC regarding changes in patient’s health status and discharge plans

Integration of services

Written instructions for patients to include visit schedule and frequency, patient medication schedule, any medications or treatments to be provided by HHA including therapy

Name and contact information of HHA clinical manager provided to patient

484.65

QAPI

NEW - HHA must develop, implement, evaluate and  maintain an effective, ongoing, HHA-wide, data-driven  QAPI program

484.70

Infection Prevention and Control     

NEW - HHA must maintain and document an infection  control program

484.75

Skilled Professional Services

Combined all professional services but no changes

484.80

Home Health Aide Services 

Aide to report changes in patient’s condition

Required elements defined for supervision of Home Health Aide services

 

Organizational Environment

The final section contains requirements related to organizational processes such as administration, personnel, and clinical records.

Number

Condition

Changes

484.100

Compliance with Laws and Regulation

HHA may not substitute its equipment for a patient’s equipment when assisting with self-administered tests.

484.102

Emergency Preparedness

Individualized emergency plan for patient

484.105

Organization and Administration

Governing body is responsible for overall management of agency including QAPI

Clinical Manager is responsible for oversight of all patient care services and personnel

Defines Parent-Branch relationship

484.110

Clinical Records

Contact information for patient and representative

Contact information for PCP (or other) who will be responsible for care after discharge

Completed discharge summary sent to PCP (or other) within 5 business days of patient’s discharge

Completed transfer summary sent within 2 business days of a planned transfer if care is to continue at health care facility

Completed transfer summary sent within 2 business days of becoming aware of unplanned transfer if patient still receiving care at health care facility

Retrieval of clinical records (hard copy or electronic) must be made available to patient, free of charge, upon request at next home visit or within 4 business days (whichever comes first) 

484.115

Personnel Qualifications

No significant changes 

 

A new Interpretive Guidelines and State Operations Manual based on the new Home Health CoPs are still under development. Once released, they will serve to further interpret and clarify the new CoPs.

How are you preparing for the new CoPs?

 

Topics: Conditions of Participation