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Delta Connect Blog

Hospice Item Set V2.00 Data Submission Specifications

Posted by Donna Baldwin on Feb 21, 2017 7:00:00 AM

    

CMS_HIS.jpgThe Affordable Care Act (ACA) directed the establishment of quality reporting requirements for Hospice programs. One of the initial requirements was the introduction of the Hospice Item Set (HIS). Effective on July 1, 2014, all Medicare-certified Hospice providers were
required to submit HIS-Admission and HIS-Discharge records on all patient admissions and discharges at their Hospice regardless of the patient's payer source, age, or where the patient received Hospice services.

To incentivize compliance, the Annual Payment Update (APU) was reduced by 2 percentage points for any Hospice that did not comply with the quality data submission requirements beginning with Fiscal Year (FY) 2014 and each subsequent FY. It is interesting that the performance level is not a consideration when determining compliance and APU reductions; instead, it is the act of submitting data that determines compliance with Health Quality Reporting Program (HQRP) requirements.

To comply with the FY 2018 requirements, Hospice providers must have submitted at least 70% of all HIS records within 30 days of the event date (patient's admission or discharge) for patient admission/discharges occurring January 1, 2016 to December 31, 2016 (CY 2016). This percentage rate has increased to 80% for CY 2017 and will be 90% for CY 2018. 

An updated version of the Hospice Information Set, HIS V2.00, will go into effect on April 1, 2017.  If the admission date (A0220 on the HIS-Admission) is on or after April 1, 2017, HIS V2.00 must be used.

HIS V2.00 Item Changes:

V2.00 Section V2.00 Item V2.00 Item Name HIS Form Change Rationale
A-Administrative Data      A0550 Patient ZIP Admission New Item  Needed for public reporting
A-Administrative Data      A1400 Payer Information Admission New Item Needed for record matching and management
J-Health Conditions J0905 Pain Active Problem Admission New Item Needed to calculate quality measure
O-Service Utilization O5000 Level of Care Final 3 Days Discharge New Item Needed to calculate quality measure
O-Service Utilization O5010 # Hospice Visits Final 3 Days  Discharge New Item Needed to calculate quality measure
O-Service Utilization O5020 Level of Care Final 7 Days Discharge New Item Needed to calculate quality measure
O-Service Utilization O5030 # Hospice Visits Final 7 Days Discharge New Item Needed to calculate quality measure

 

To summarize the HIS revisions, there are a total of seven new items which will affect the skip patterns in accommodating the additions. A new section, O- Service Utilization, has been added to collect data regarding Routine Hospice Care (RHC) within the last seven days of life. No items were removed.

In Section A. Administrative Data, two new items were added that are needed for public reporting and recording matching/management. These items are A0550 - Patient ZIP Code and A1400 - Payer Information. 

For Section J, Health Conditions, there was addition of a new item, J0905 - Pain Active Problem. As specified in the HIS Manual

The determination of whether or not pain is an active problem may be made by the assessing clinician, based on patient-specific findings. In determining whether pain is an active problem for the patient, clinicians may need to consider factors beyond pain severity at the time of the clinical encounter, such as historical report of pain, reports of recent symptoms, current treatment for pain (pharmacologic and/or non-pharmacologic), etc. It is possible that the clinician may determine pain is an active problem for the patient, even if pain is not present during the clinical encounter. Generally, clinical documentation that the patient is currently taking pain medication is evidence that pain is an active problem for the patient (but) comfort kits or pre-printed admission orders alone is insufficient evidence to determine pain is an active problem”.

 The new Section O - Service Utilization focuses on the visits made within the last days of life based on two criteria:

  1. The patient’s reason for discharge is due to death (A2115 = 01 Expired)
  2. The patient did not receive Continuous Home Care, General Inpatient Care or Respite Care during any of the final 3 or final 7 days of live

 Two questions in Section O concentrate on the number of visits by each discipline:

  • Item O5010 Number of hospice visits in final 3 days starting with the Date of Death (A0270)
  • Item O5030 Number of Hospice Visits in 3 to 6 days prior to Date of Death (A0270)

The disciplines for which visits must be reported are Registered Nurse, Licensed Practical Nurse, Physician (or Nurse Practitioner or Physician Assistant), Medical Social Worker, Chaplain or Spiritual Counselor, and Aide. It is significant that they separated the nursing disciplines but combined physicians and physician extenders.  

Because the Service Utilization Items are similar to data submitted on the Hospice claim, it is prudent to avoid data discrepancies.

 

Topics: Hospice Item Set

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